Jump to:
How it works
View Profile Pages (attribute-scoped)
Profile page access can be granted district-wide or scoped to a specific school, department, or other attribute. A principal at Lincoln Elementary, for example, can be given access to profiles for staff at their school without gaining access to district-wide records.
Hidden questions
Form administrators can mark certain questions on walkthrough and coaching log forms as hidden. Hidden questions let an observer or coach record a private note that most people won't see.
Who can see hidden answers:
The person who filled out the form - typically the observer or coach.
An observer or coach "leader" in KickUp - the person who leads observers or coaches in that specific walkthrough or coaching instance.
Administrators with data access to that specific walkthrough or coaching program - a "Manage" permission for Walks or Coaching, or "View Data" on that instance.
Who cannot see hidden answers:
The person the form is about. They never see hidden answers about themselves - including on their own profile page and coaching activity feed, and even if they otherwise hold an administrator, supervisor, or lead role.
Everyone else, even if they can open the form for another reason. For example, a principal who can view an educator's profile, or someone a dashboard was shared with, still won't see the hidden answers unless they're one of the people above.
Setting up View Profile Pages (attribute-scoped)
Navigate to Directory → Groups.
Select the group (or create a new one) for users who need access.
Open the Permissions tab within the group.
Add the View Profile Pages permission.
Set the scope: choose Attribute-limited and select the relevant attribute (for example, View for Same School).
Save the group.
Users in that group will be able to access profile pages for educators whose attributes match the scope you configured.
Tip: Users with the district-wide View Profile Pages permission continue to see all profiles as before. The attribute-scoped version adds building-level access without changing anything for district administrators.
Configuring hidden questions on a form
Open the form in the Form Builder.
Click the question you want to configure.
Enable Hidden question in the question settings panel.
Save and publish the form.
A lock icon appears on hidden questions in the form builder so you can identify them at a glance. Hidden questions are currently supported on walkthrough and coaching log forms. Evaluation and coaching cycle forms are not yet supported.
Contact your CSM if Hidden Questions isn’t available for your district.
Sharing a form on educator profiles
Open your walks or coaching instance.
Click Edit, then the Settings tab, then go to the Sharing section.
Enable Share on profile page.
Save and publish the form.
For staff members
If your coach or observer shares submissions with you, you’ll see those submissions on your profile page and in your coaching activity feed. Questions marked hidden will not appear — all other questions and responses display normally.
Hidden questions don’t affect what your coach or administrator sees. They’re designed to let coaches capture reflective or internal notes without those notes appearing on your profile.
Frequently asked questions
Who can configure the View Profile Pages permission?
District administrators with user and group management access.
Does the View Profile permission display submission data on the profile?
Yes — the View Profile Pages permission grants access to the profile and to submissions for educators within the scoped attribute. Submissions are still subject to each instance’s data sharing settings. Hidden questions are not exposed to someone with only the View Profile permission.
If a question is hidden, can the educator ever see it?
No. Once marked hidden, the question is suppressed for the educator on profile pages and the coaching activity feed.