The "Collections" feature helps you organize and manage related learning opportunities in one place. You may find this feature helpful if you are:

  • Hosting a PD event that consists of multiple individual sessions in a single timeframe (e.g. multi-session PD days, "pick your session" workshops, etc.)

  • Hosting a PD series that consists of related or identical events happening at different times throughout the year. 

Here are the steps for creating and using collections. 

1: Click the "Learning" option from the sidebar to open the Learning Homepage, then click the blue "Actions" button, and select "Create Collection."

2: In the "Details" section, give your collection a name and a description.

3: Under the "Display Type" section, decide if you'd like for the individual events within this collection to show up together or separately, when individuals browse the event opportunities.

4: If applicable, select any special settings at the bottom of the page (for example, choose "Yes" under the Limit number of events you can register for? section if you'd only like participants to be able to register for a specific number of events, or you can allow users to register for all events in the collection with 1 click), then click "Save and Publish Collection."

5: After you've saved and published your collection, you can begin adding learning opportunities to it by clicking the "Add to collection" button.

When creating a learning opportunity using this flow, in the newly created learning opportunity you will see the collection pre-populated.

6. At any time, when creating a learning opportunity you can add it to a collection by searching for a collection within the "edit event" page.

The Experience of Individuals Browsing for Events within Collections:

When individuals browse and register for events that belong to a collection, their experience will look like this:  Note: The image below shows how events will appear when you've chosen to have events roll up into a single view. 

Here is what it looks like once a user clicks "View Collection":

The Administrator Experience

Managing Events within Collections

As an administrator, your page will look similar to the image below, when you click on an event collection. You can edit, manage attendance, and find attendance codes in this page. 

Viewing all existing Collections

As someone with the "Manage Collections" permission, you can use the Collections table to see all the collections that currently exist in your organization.

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