By submitting an out-of-district event for review, you become eligible to receive credit hours on your attendance log. Once your request is submitted, it will be reviewed by district personnel. Response time will vary and you will be notified of any updates via email.
*Note: Your district may have a specific workflow around submission and approval for out-of-district events, so be sure to check the “Instructions” portion on the submission form page or check with your district administrator for any further information.
Administrators can learn more in this article: How to Review and Manage Approval for Out-of-District Events
Article Sections
1. Creating a Submission
From your Home page, click Your Log > New Event Request to begin. Once submitted, you can find your request anytime under the Out of District Event Requests section at the top of your Log.
2. Filling out the Form
Once you've arrived at the submission form page, fill out the basic details about your event. The following fields are required:
Event Name
Event Description
Start Date
End Date
Total Event Length
Consult your district's instructions (at the top of the page) for details about what to enter in the Submission Notes and Reimbursement Notes sections.
The last two sections of the form are primarily for administrative use and you will not need to complete them unless stated in the instructions.
3. Adding Files and Documentation
If your district requires you to upload files as part of the approval or confirmation process, you can upload them after submitting your request. Click "Upload Files" and follow the instructions to add one or more files. Once uploaded, files will appear in the activity stream at the bottom of the event page where you and your district administrators can view and download them.
4. Leaving Comments
You and your district administrators can leave direct comments on any event to ask clarifying questions, give provisional approval, or discuss anything related to the event.
5. Approvals and Confirming Attendance
Once you submit your request, your district administrator will be notified via email and will review your request, add comments if needed, and can change the status from "Pending" to "Approved" to indicate you are approved to attend the event.
Once you attend the event, your administrator can set the status to "Confirmed." This is when the hours associated with the event are recognized in your attendance log — unless your district requires feedback (see below).
If Your District Requires Feedback
Some districts require educators to submit a PD feedback form before receiving credit for an out-of-district event. If this applies to you:
You can submit feedback starting on the date of the event — you do not need to wait for your administrator to confirm attendance first.
Credit is granted only after both your feedback submission AND your administrator's attendance confirmation are complete.
You will see updated statuses on your request to track where you are in the process (see status table below).
*Note: Your district administrator can also waive the feedback requirement for individual requests if needed.
Understanding Your Request Status
You may see the following statuses on your submitted out-of-district requests:
Status | What it means |
Pending | Request submitted; waiting for admin review |
Approved | Request approved; attendance not yet confirmed |
Awaiting feedback | Event date has passed; you have not yet submitted feedback |
Awaiting confirmation | You submitted feedback; admin has not yet confirmed your attendance |
Confirmed | Admin confirmed attendance AND you submitted feedback — credit is granted |
Denied | Request was denied |
Canceled | Request was canceled |
Note: "Awaiting feedback" can appear whether or not your attendance has been confirmed — it shows any time the event date has passed and you haven't yet submitted feedback.
6. Submitting Feedback (If Required)
If your district has enabled required PD feedback for out-of-district events, you will need to complete a feedback form to receive credit. Your district uses a single designated feedback form for all out-of-district events.
To submit feedback:
Go to Home > Your Log and open your out-of-district event request.
Look for the feedback prompt, which will appear starting on the date of the event.
Complete and submit the form.
Once both your feedback and your administrator's attendance confirmation are complete, your status will update to Confirmed and your hours will be credited.
For more information on how required feedback works, see Requiring PD Feedback for Out-of-District Events.
7. Canceling a Submission
If you would like to withdraw your submission, click the "Cancel Submission" button. Once you've canceled an event, you or a district administrator can reopen it at any time.
Frequently Asked Questions
Q: Does my district require me to submit feedback for OOD events?
A: It depends on your district's settings. If feedback is required, you'll see a feedback prompt on your request starting on the date of the event, and your status will show Awaiting feedback until it's submitted.
Q: When can I submit feedback?
A: Starting on the date of the event. You don't need to wait for your administrator to confirm your attendance first.
Q: Will I still receive credit if I don't submit feedback?
A: No. When feedback is required, credit is not granted until you submit the feedback form and your administrator confirms your attendance.
Q: My status shows "Awaiting confirmation" — what does that mean?
A: You've submitted your feedback but your administrator hasn't confirmed your attendance yet. Once they confirm, your status will update to Confirmed and your hours will be credited.
Q: My status still shows "Awaiting feedback" even though I submitted the form. Why?
A: Try refreshing the page. If it still shows Awaiting feedback, reach out to your administrator — there may be an issue with your submission.
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