This article covers registering staff for a learning opportunity, finding who's registered, confirming attendance, and exporting attendance data.
These features are only available to users with certain KickUp permissions. For help, use the in-app chat or email support@kickup.co.
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Register staff
Staff can register themselves for learning opportunities, and KickUp emails them a confirmation.
Managers and facilitators can also register individuals or groups:
Open the learning opportunity's details page.
Go to the Attendance tab.
Click Add attendees.
Search for a staff member by email address or for a group by name. To add several people at once, open the Paste email list tab and paste a list of email addresses.
Scroll through the list to check who will be registered. Click X to remove anyone. If you pasted emails, KickUp lists any that don't match a staff member. Click Remove all to clear them.
Click Add attendees.
When KickUp finishes, a green message shows how many people were registered. A red message lists anyone who wasn't. Click the clipboard to copy their email addresses, or click the down arrow to see why each person wasn't registered.
Find registrants
The Attendance tab lists everyone registered. Use the search bar to find someone, and click X or delete your search to start over. Click the clipboard next to a person to copy their email address.
Your district may show extra information about registrants here, like school or role. To hide columns in your own view, click Columns and deselect them.
Confirm attendance
Use the attendance code
Learning opportunities can have a 6-digit attendance code or QR code that participants use to confirm their own attendance. Share the code with participants at the end of the session or course.
If the learning opportunity allows attendance codes, you'll find them on the right side of the Overview tab. Click the code to copy it. Click View QR code to view or download it as an image you can put in a presentation or LMS course.
You can also print the QR codes for a whole collection or series at once, one code per page. Use this for conference prep, so you don't have to open each event to print its code.
Open the collection or series.
Open the three-dot menu and select Print confirmation codes.
A new page opens with each code on its own page, in order by date and time, and your print dialog opens automatically. If your district uses check-in, each event's check-in code prints just before its confirmation code.
Confirm attendance manually
On the Attendance tab, click Confirm next to the person whose attendance you want to confirm.
Deadline passed status
Once the confirmation deadline passes, anyone who hasn't confirmed attendance or given feedback shows Deadline passed instead of Registered, Awaiting confirmation, or Awaiting feedback. Hover over the status to see why. That way you can tell who missed the deadline apart from those who are still pending. Attendees see the same status on their own schedule and learning log, which cuts down on "why can't I confirm?" questions.
Export attendance data
On the Attendance tab, click the three-dot Actions button next to Add attendees.
Select Download event attendance as CSV.
To choose which data goes into the export, click Columns above the list of registrants first and select what you want.
View several learning opportunities at once
To find information about many learning opportunities at once, use the Opportunities table.
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